Agenda – Annual Meeting of the Parish Council May 2015



Parish Clerk: Mrs J Chester, Mapleside, Ashperton, Ledbury, Herefordshire, HR8 2RZ Tel: 01531 670036




Councillors are summoned to attend the Annual Meeting of the Parish Council

to be held at Bosbury Parish Hall on Thursday 21st May 2015 at 7.30pm



  1. To elect the Chairman of the Council and to receive the Chairman’s signature on Declaration of Acceptance of Office
  2. To elect the Vice-Chairman of the Council and to receive the Vice-Chairman’s signature on Declaration of  Acceptance of Office
  3. To Accept any Apologies for Absence and Note the Reason
  4. Councillor vacancies – to receive any co-options
  5. To Record any Declarations of Interest and consider any Requests for Dispensations
  6. To remind councillors to review their Register of Interests held with Herefordshire Council and update if necessary
  7. Approval of Minutes of Parish Council meeting held Thursday 16th April 2015 (copy previously circulated)
  8. To receive a brief Report from Ward Councillor
  9. Public Participation Session for Local Residents to raise matters relevant to the Parish Council (Please note: Decisions cannot be made on items not on the agenda) This item to be limited at the discretion of the chairman
  10. To review and adopt the following policies for Bosbury & Coddington Parish Council

A)  Standing Orders

B)  Code of Conduct

C)  Financial Regulations

D)  Donations Policy

E)  Risk Assessment

F)  Risk Management Policy

G)  Freedom of Information requests

H)  Emergency Resilience Plan

I)   Assets Register

11. To review Committee Structures, areas of responsibility, and to appoint members to serve on the under mentioned  committees and working groups as required:-

a) Planning Committee

b) Financial Working Group

c) Staffing Panel

d) Traffic & Speed Management

e) Bank Signatories

f) Website Administrator

12. To review the committee and working group Terms of Reference

13. Finance:

a) To consider payments of outstanding accounts

D/Debit – PWLB – loan repayment – £452.22

00637: HALC Annual Subscription – £456.83

00638: J Chester – clerk April /May salary and expenses – as agreed

b) To approve Annual Return of Accounts (see appendix a)

c) To review the parish council insurance policy and decide on any amendments required

d) To consider the purchase of Traffic Calming Threshold Gates for Cradley end of Bosbury village and if approved agree an expenditure limit

14. Planning:


a) To Consider any Planning Applications referred for comment: none

b) To note Details of Decision Notices Received from Hereford Council: as per planning record (appendix b

circulated) and Herefordshire Council website

15. Highways/Footpaths:

a) To appoint footpath officer

b) To appoint mowing contractor

c) To appoint Lengthsman

d) To finalise P3 / Lengthsman Annual Plan of works

16. Information Section / Correspondence / Discussion:

a) To review Information and outstanding actions sheet (appendix c circulated)

17. To raise items for next scheduled Parish Council Meeting (no discussion)

18. To decide Dates and Time of Ordinary Meetings for the ensuing year


Signed:           JLChester             (Clerk to the Parish Council)                   Dated: 12th May 2015  

The press and public are cordially invited to attend th