Minutes 10th January 2013




Parish Clerk: Janet Chester

Mapleside, Ashperton, Ledbury, HR8 2RZ

Tel: 01531 670036




Minutes of the Parish Council meeting held on Thursday 10th January 2013 at 7.30pm



Councillors S Bosley (Chairman), Mrs J Boyle (Vice Chairman), G Blandford, J Hayes, J Joyce-Townsend, Mrs D Preece, B Taylor, M Watson and P Whitehead 


In attendance

J Boyce – Footpath Warden, J Chester – Parish Clerk


Public: 3


 1/13 Apologies Received – Ward Councillor C Attwood (other meetings)


2/13 Declarations of Interest  –


Cllr Name                  Agenda Item Nature of Interest
All councillors 7c – 2013/14 precept All resident in parishes for preceptdiscussion


Cllrs Mrs J Boyle,B Taylor, P Whitehead 16.1.1 – planning application for Coddington Court Neighbour / personal


3/13 To approve minutes of the meeting held on 6th December 2012 (previously circulated)

The minutes were approved as a true and accurate record and duly signed by the chairman.


4/13 To receive a report from Ward Councillors:

Cllr Attwood had sent his apologies. Cllr Johnson did not attend this meeting


5/13 Open forum for Local Residents to raise matters relevant to the Parish Council

The clerk is to enquire about the cost of Herefordshire Councils new “YOU CAN” signs

The clerk is to chase Amey on previously reported road problems.

The clerk is to chase regarding the repairs to Rosemount


6/13  Highways and Footpaths

a)    Traffic Speed Management / SID Data –

A further follow up letter is to be sent to Clive Hall regarding the cost of signs

The visibility at Cottons Corner has been vastly improved

Ledbury Town Council are purchasing SID’s and may hire them out to local parish councils, Cllr Joyce-Townsend to investigate further.

b)    Flooding – The clerk has chased Cllr Russell Hamilton of Herefordshire Council for a report from the meeting on 13th November regarding flooding concerns. The text message from the Environment Agency warning of flooding needs to come from Bosbury and not the Lower Leadon. The monitor has been faulty but should now be working again. An indicator of the depth of flood water at Staplow is required as motorists are misjudging the depth and vehicles are getting stuck. The lengthsman is to be asked to look at putting a measuring pole / marker in place. 

c)    Flood Defence Co-ordinator

Mr Robert Lane has agreed to be co-ordinator but needs authorization from the parish council together with terms of reference. The clerk is to check that he will be covered by the parish council insurance

d)    Update from Footpath Warden – due to the current weather footpaths are obviously very wet and muddy. Hereford Local Access Forum are recording footpaths that are not already registered, Cllr Bosley and J Boyce have put a list together to send to them. Question was raised if the green lane from Catley to Stanley Hill and the lane by the school have been registered. Also in Coddington the bridge over the brook between Blandfords and Recordons has been blocked off and closed notices put up – to be investigated

e)    Works for the Lengthsman / Amey – RESOLVED

i)    The pavements through the village need sweeping

ii)   Birchley Drain is blocked

iii)  Turf dumped by Dowdings Brook Cottage is to be removed

iv) The bank has collapsed opposite Great Catley and the water main has burst. Poles are required to avoid traffic making further mess with perhaps some tape between the poles

v)  Hazard poles are required in Coddington by Rosemount where the bank has collapsed

vi) The clerk is to chase Amey re the required repairs at the Wharf at Staplow


7/13 Finance

a)    Finance Report RESOLVED

b)    Payments RESOLVED:

  • ·         Clerks Salary and Expenses – as agreed
  • ·         Bosbury Parish Hall Hire – £232.75

c)    2013/14 Precept – RESOLVED – a dispensation was granted for councillors to discuss the precept.

A proposal of requesting the same as 2012/13 of £10k was put forward by Cllr Whitehead and seconded by Cllr Taylor

A proposal of £8.5k was put forward by Cllr Blandford

By a vote of 8 for and 1 against it was RESOLVED to request £10k


8/13 Correspondence

a)    Affordable Housing Development Upper Court Road Bosbury – the clerk has discovered that the deeds are held at Masefields Solicitors in Ledbury, she is to collect them and bring to the next meeting

b)    New Planning Application Procedure – a letter from Mike Willmont Head of Neighbourhood Planning, Herefordshire Council had been received by the clerk just before Christmas advising that planning application consultations were now going be advised electronically and that with effect from 1st January there would be a cost of £4 incurred by the parish council every time they required paper copies of planning applications. The clerk advised that numerous emails of complaint had been sent to Mr Willmont from Herefordshire clerks about the short notice of this decision and his response is awaited.      

9/13 Consultation/Discussion

a)      Emergency Resilience Plan –Cllr Watson has drafted an update and circulated to all councilors requesting that they read and advise him of any comments they may wish to make to enable adoption of the final document at the February meeting. A “telephone tree” is also to be established. Cllr Watson was thanked for his effort

b)      Parish Plan – the plan has seven areas with co-ordinators for each area. Through the parish council business some areas have shown to be more important than others. The information from each area and the parish plan needs to be shared more efficiently and a more proactive approach is needed. It was suggested to have a stall at the farmers market and to publish the information in the Network 5 and Colwall Clock parish newsletters/magazines.

c)      Website – Cllr Watson volunteered to manage the parish council website but asked that other councillors ensure that they feed him information to put onto the website

d)      Ledbury Rural Parishes Cluster Group Co-ordinator – RESOLVED to have one from each parish. Bosbury Cluster Co-ordinator  – Mrs D Preece, Coddington – Mrs J Boyle.


10/13 Policies and Procedures

a)    Terms of Reference for LRP Cluster Group

The cluster group have drafted Terms of Reference for the Cluster Group which were read out. Questions were raised – are the meetings open to the general public and is the agenda openly publicized. It was suggested that the agenda is sent to each parish council to put onto their website and the minutes as an appendix for information only.  

11/13 Training / Meetings –

a)    There is a follow up meeting on 17th January on “Your Community, Your Say” at Brockington

b)    Report from Ledbury Rural Parishes Cluster Group / Herefordshire Council – the draft minutes from the latest meeting will be circulated

12/13 To note Information Sheet (circulated) – RESOLVED

13/13 To note Planning Record (circulated) – RESOLVED

14/13 Items for next meeting

  • ·         Emergency Resilience Plan
  • ·         Ledbury Rural Parishes Cluster Group Terms of Reference
  • ·         Items for website
  • ·         Report from meetings attended
  • ·         Cllr Boyle gave her apologies for February meeting (going abroad)


15/13 Date of Next Scheduled Meeting – Thurs 7th February 2013


Cllrs who were not members of the planning committee left the meeting at this point





16/13 Planning


16.13.1 Planning Applications to be considered – none

                  a)  N123320/F & N123321/L Coddington Court School,

              Coddington, HR8 1JL

               Change of use from office block back to a residential dwelling,

              new internal partition wall to create study, new conservatory,      

              extending bathroom and levelling internal ground floor for

              disabled access

              PC Comment: The Parish Council support this application

         b)  N123418/FH Kynance, Bosbury, HR8 1PT

              Proposed extensions and alterations to dwelling (including roof

              eaves and verges) and alterations to retaining/garden walls and

              entrance gates

              PC Comment: The Parish Council support this application

   c)  N123137/FH & N123138/L Lichen Cottage, Bosbury, HR8  


              Proposed single storey rear extension with low level flat roof

             link and internal alterations

             PC Comment: The Parish Council support this application


16.13.2 To confirm response to Considered Applications – NOTED as per planning record


16.13.3 To note decisions from Herefordshire Council – NOTED as per planning record            


  Meeting closed at 9.47pm




Signed…………………………….    Dated……………………………….