Parish Clerk: Janet Chester
Mapleside, Ashperton, Ledbury, HR8 2RZ
Tel: 01531 670036
Minutes of the Parish Council meeting held on Thursday 3rd October 2013 at 7.30pm
Councillors S Bosley (Chairman), Mrs J Boyle (vice-chairman), G Blandford, J Hayes, J Joyce-Townsend & G Paganuzzi
J Boyce – Footpath Officer
J Chester – Parish Clerk
1/10/13 Apologies Received – Cllr B Taylor (recovering from operation)
2/10/13 Declarations of Interest & Requests for Dispensation
Cllrs G Blandford & J Boyle both declared a non-pecuniary interest in agenda items 7b 131998/F Mayfields Farm, Coddington planning application and 10 correspondence Coddington Church Renovation
3/10/13 To approve minutes of the annual meeting held on 5th September 2013 (previously circulated)
After making a slight alteration the minutes were approved as a true and accurate record and duly signed by the chairman.
4/10/13 To receive a report from Ward Councillor:
Cllrs Attwood and Johnson did not attend the meeting and had not sent through their apologies or a report.
5/10/13 Open Forum for Local Residents to raise matters relevant to the Parish Council
The clerk advised that she has reported all outstanding defects to Balfour Beatty. The drain at Morton Cottages is blocked again and the drain outside the church gates is also blocked. The Coddington School signs are still up and need removing urgently. Concerns were raised about the lack of work being done on the highways in the transition period from Amey to Balfour Beatty.
6/10/13 Councillor Vacancies
The chairman has spoken to Mark Watson who is most apologetic about his absence. He is aware that he still has a couple of projects to complete and although currently disqualified as a councillor he hopes he will have more time in future and wishes to be considered for co-option onto the council at a future meeting. Another former councillor has stated that he does not have the time to stand as a parish councillor but would give advice on any planning applications if the parish council so wished.
As there are further vacancies a recruitment evening is to be arranged, perhaps combined with a meeting on local issues such as flooding and/or local policing.
7.1 Planning Procedure
It was RESOLVED that due to the current low number of councillors, Cllr Taylor has agreed to be lead councillor and that all planning decisions would be made by full council. This is to be reviewed at the annual meeting in May.
7.2 Planning Applications to be considered
132044/F Little Noverings, Bosbury, HR8 1QD
Erection of garden shed
PC Comment: The parish council support this application on the proviso that the shed is natural timber finish cladding to blend into the surroundings and that its function remains as a garden shed for tools and not be work related or an office,
131998/F Mayfields Farm, Coddington, HR8 1JL
Replacement and relocation of agricultural building – amended plans received
PC Comment: The parish council support this application
7.3 To confirm response to Considered Applications and To note decisions from Herefordshire Council – NOTED as per planning record
8/10/13 Highways and Footpaths
a) Traffic Speed Management –
Cllrs Joyce-Townsend reported that the traffic management is on track but delayed slightly. The advertisements for the Traffic Regulation Order cannot be placed until Balfour Beatty have a landline telephone system in place for the public to contact them. A cat scan is to take place ASAP to locate the buried services before installing removable sockets for the gates to be placed.
Speed assessments will take place periodically before, during and after the installation of the Traffic Calming Measures.
b) SID deployments
The clerk is to confirm costs involved, the earliest date of availability and to question how soon after deployments results are received by the parish council.
c) Road conditions / Winter self-help / Sandbag requirements
After the recent road re-surfacing, the road markings at Cottons Corner are required urgently. The clerk is to phone and email Balfour Beatty urgently and also ask when the antiskid surface is to be installed.
Stocks of salt/grit are adequate but 100 empty sandbags have been ordered as some currently held are deteriorating. It was suggested that a sheet or tarpaulin is purchased to cover the stocks of salt to help keep it dry. RESOLVED that Cllr Boyle will investigate whether a lorry curtainside is available.
The question of when gully sucking through the village takes place was asked because the last time it was done some were missed. RESOLVED that the clerk ask Balfour Beatty to do a visual check first.
The clerk is to report that the grit bin on Harbour Hill needs replacing.
A public meeting is to be arranged where representatives from the Environment Agency, HALC, and Herefordshire Council re flooding attend. The clerk is to advise Balfour Beatty that the rising tarmac levels on the road through the village contribute to flooding properties and request if the road could be planed and resurfaced.
d) Update from Footpath Warden
The footpath warden reported that the fingerpost sign near Bradleys opposite Palace Farm has been damaged by a hedge trimmer. A letter is to be sent (in November when more details are available) to the landowners asking for them or the contractor to replace or pay for a replacement fingerpost as per Herefordshire Councils policy. The footpath officer is struggling to get replies to any correspondence sent to Herefordshire Council. The CEO is to be contacted to advise that communication is lacking and materials cannot be got when required.
e) Lengthsman Contract
Cllr Bosley is to meet with George Day to discuss the contract and show what work is currently needed. Mr Day to be asked for a list of estimated pricing and hourly rates. Cllr Hayes has compiled a plan of work and was asked to estimate costs involved.
The clerk is to check the rules and insurance for the mowing of the roadside grass verges.
f) Works for the Lengthsman – RESOLVED
– as e) above
The list of jobs for the lengthsman is to be circulated to all councillors to be monitored.
a) Finance Report RESOLVED
b) Payments RESOLVED
585: John Joyce Townsend – reimbursement – £115.20
586: J Chester clerk salary and expenses as agreed
c) 2014/15 Precept Requirements
RESOLVED The clerk will draw up a budget and circulate for discussion at the November meeting
a) Letter requesting contribution to Coddington Church redecoration – AGREED that as the parish council use the meeting area at no charge this would be acceptable. The amount of £100 was AGREED
b) A letter has been received from a local parishioner expressing concerns about the egress from a field onto Southfield Lane. The clerk is to respond advising that the parish council has spoken to the farmer involved and will continue to monitor the situation.
c) An email has been received raising various matters of concern in the village. RESOLVED that the clerk will send a reply but advising that it is not the place of the parish council to involve the police on individual matters.
a) BT Exchange at Cottons Corner
Sometimes as many as three BT vans are parking opposite the exchange leaving litter and making the verges and road muddy at Cottons Corner which is a known hazardous are RESOLVED that the clerk is to send a letter.
b) Heart Start in Bosbury
There is a course booked at The Old Boys School on 14th October 7pm –
9pm. It has been advertised in local papers and newsletters.
c) Parish Plan
The clerk had attended a parish plan seminar. A self-assessment review
form has been sent to the clerk for circulation to enable councillors to decide
if a review would be beneficial to the parishes.
d) Items for the website – no new items
12/10/13 Training / Meetings –
a) To note dates of forthcoming meetings:-
HALC training courses various courses and dates were noted as per
HALC information corner previously circulated
Colwall Parish Council have invited us to attend an open meeting on Neighbourhood Planning on 10th October at 8pm at Colwall Village Hall, Cllrs Bosley and Boyle advised they will attend.
b) Reports from meetings attended:-
HALC training courses – the clerk has attended modules towards her CiLCA qualification.
Balfour Beatty Launch Evening – the clerk had attended the Balfour Beatty launch evening on 10th September. The contracts manager will be Andy Williams. The transition over from the previous contractor seems to have not gone as smoothly as hoped and although training has been given to staff the planned programme of works will not fully commence until October. The company had recently mobilized Wiltshire. They used a lot of jargon but want to communicate and work closely with parish councils as a “trusted partner”. £20 million has been put in upfront for the repair of the unclassified and “C” roads, the work on these will start in the spring once winter weather conditions have ceased. There will be local “road gangs” based upon the nine localities. The clerk has sent through details of all the outstanding defects to Balfour Beatty Living Places email address. They wish to be transparent and a system will be in place to trace the progress of defects.
Ledbury Rural Parishes Cluster Group – Cllr Bosley had attended this meeting, he reported that Patrick Whitehead had advised the meeting that he had resigned from Bosbury Parish Council. After discussionit had been decided by the cluster group that he should remain chairman for his term of office but any statement made on behalf of the cluster group would be made via the cluster clerk. Neighbourhood Planning and fracking were discussed and Jane Wormold from Herefordshire Council Neighbourhood Planning Team was to be invited to speak at the December meeting.
13/10/13 To note Information Sheet and Outstanding Actions
(circulated) – RESOLVED
14/10/13 To note Planning Record (circulated) – RESOLVED
15/10/13 Items for next meeting
16/10/13 Date of Next Scheduled Meeting – Thurs 7th November 2013
Meeting closed at 9.21pm
Cllrs Bosley and Boyle