Parish Clerk: Janet Chester
Mapleside, Ashperton, Ledbury, HR8 2RZ
Tel: 01531 670036
Minutes of the Parish Council meeting held on Thursday 5th September 2013 at 7.30pm
Councillors S Bosley (Chairman), Mrs J Boyle (vice-chairman), G Blandford, J Hayes, J Joyce-Townsend, Mrs D Preece, B Taylor and P Whitehead
C Attwood – Ward Councillor
J Boyce – Footpath Officer
J Chester – Parish Clerk
1/9/13 Apologies Received – no apologies had been received. It was noted that Cllr Watson had not attended a meeting for six months. The clerk has already written to him about his attendance at meetings.
2/9/13 Declarations of Interest & Requests for Dispensation
Cllrs G Blandford, P Whitehead, J Boyle & B Taylor declared a non-pecuniary interest in agenda item 16.2.1 131998/F Mayfields Farm, Coddington planning application
Cllr J Hayes expressed a non-pecuniary interest in agenda item 7a
3/9/13 To approve minutes of the annual meeting held on 4th July 2013 (previously circulated)
The minutes were approved as a true and accurate record and duly signed by the chairman.
4/9/13 To receive a report from Ward Councillor:
Cllr Attwood advised that a petition is being run asking for extra funding for Herefordshire Council from Central Government and asked if everyone could sign this. There are concerns regarding the shared waste incinerator project (with Worcestershire) as the overview and scrutiny committee at Herefordshire Council have no figures or business plan for running costs available to give to cabinet when a decision is to be reached.
Cllr Attwood was asked to check the possible areas for fracking as there was a lack of confidence in the correctness of publicity,
Cllr Attwood was also asked to pass on the thanks of the parish council to Andrew Lee-Jones and Simon Hobbs for their help and prompt responses regarding the traffic calming project.
5/9/13 Open Forum for Local Residents to raise matters relevant to the Parish Council
There is growing frustration that repairs to roads that have been reported to Amey and given a defect number have not being carried out. The clerk advised that when she gets a contact for the new contractor Balfour Beatty she will chase all outstanding issues.
Suffield Lane is used as a shortcut when the main road is closed and because of the increased volume of traffic needs repair in places.
6/9/13 Councillor Vacancies
Gian Carlo Paganuzzi was proposed by Cllr Whitehead and seconded by Cllr Taylor and duly co-opted into the council. The acceptance of office and declaration of interest forms were signed and the chairman welcomed him onto the parish council.
As there are further vacancies, criteria for becoming a councillor is to be checked and a recruitment evening is to be arranged, perhaps combined with a meeting on local issues such as flooding and/or local policing.
7/9/13 Highways and Footpaths
a) Traffic Speed Management –
i) To consider the costs of the supply of materials and services to implement the Traffic Calming Scheme and to authorize the expenditure to an agreed limit
Cllrs Joyce-Townsend and Whitehead had obtained samples of materials from JACS and Vinyl Fencing Ltd and brought them to the meeting for consideration. Approval for the sample from Vinyl Fencing Ltd had been given from Herefordshire Council. This sample is 60% cheaper than the JACS product, is made of PVC and has a thirty year guarantee. Cllr Joyce-Townsend provided a cost plan of capital expenditure of £720 including VAT. RESOLVED that the Vinyl Fencing sample is to be purchased. Cllrs Joyce-Townsend, Whitehead and Hayes were thanked for the mountain of work undertaken by them. The visibility when leaving fields on either side and on entering and crossing the road was asked to be taken into consideration by the local farmer when the gates are installed.
The sites for the new systems must be kept tidy with verges and hedges cut and maintained or the systems will not work.
Speed assessments will take place periodically before and after the installation of the Traffic Calming Measures.
The required insurance for the furniture is to be clarified.
b) Road conditions
A representative from Balfour Beatty is to be invited to a parish walk.
The clerk was asked to report that the grips and grating in Southfield Lane needs inspecting and the C1165 at Foxhill has deep potholes in need of repair.
c) Pavement lighting through the village
Concerns had been raised that the lighting in the village is currently an orange shade when it used to be daylight colour. The clerk had contacted the conservation officer for the history of the lighting and had received a phone call that morning from Balfour Beatty advising that the orange colour was because the lights were faulty and that engineers were going out to replace them.
d) Update from Footpath Warden – none
The footpath warden reported that signs will be put up asking for dogs to be kept on a lead. Crops that are currently blocking some footpaths will soon be harvested and the footpaths cleared.
e) Lengthsman Contract
The current lengthsman has given the council one months notice to terminate his contract. A letter of thanks for his work is to be sent to Steve Maund.
RESOLVED that George Day is to be shown what work is currently needed and offered the contract. Mr Day to be asked for a list of estimated pricing and hourly rates. Cllr Hayes is to compile a plan of work. The clerk to draw up a twelve month contract with review at nine months.
f) Works for the Lengthsman – RESOLVED
i) Traffic calming areas, verges to be cleared and mown regularly to obtain the required “garden like” finish.
ii) The stiles by Bentleys and Noverings Lodge need an extra footbar installed.
iii) There is a bow of a tree across the footpath at the top of Merrings up to Stoney House.
iv) The grit boxes on Foxhill & Haylow Cottage need strimming around.
The list of jobs for the lengthsman is to be circulated to all councillors to be monitored.
a) 1% National Pay Increase for clerks – AGREED
b) Finance Report RESOLVED
c) Payments RESOLVED
579: E&K Seabright – mowing – £90.00
580: Grant Thornton – external audit fee – £120.00
581: Bosbury PCC – clock maintenance – £100.00
582: Clerk salary & expenses – as agreed
583: S Maund Lengthsman – £648.00
584: LRP Cluster Group contribution – £35.00
a) Letter of resignation from Cllr Whitehead – the chairman and clerk had received a letter of resignation from Cllr Whitehead. All members were most disappointed and at this point Cllr Preece also handed the chairman her letter of resignation. As neither councillor could be persuaded to continue their resignations effective 6th September were sadly accepted. Cllrs Whitehead and Preece were sincerely thanked for all their work and time serving the parish council. RESOLVED
b) Letter requesting skate ramp in village – RESOLVED that the clerk is to enquire what is required and explore funding opportunities.
c) Letter requesting contribution to Coddington Church redecoration – AGREED that as the parish council use the meeting area at no charge this would be acceptable in principle, amount to be decided at October meeting.
a) Items for the Website and Parish Plan – The clerk updates the website with the monthly agenda and minutes. Some parish plan reports are still outstanding. Councillors were reminded to ensure that they feed information to be put onto the website. RESOLVED
b) BT Exchange at Cottons Corner – deferred to October
c) Heart Start for Bosbury – RESOLVED that Cllrs Bosley, Boyle and Hayes explore the costs and possibility of installing a defribulator perhaps in the phone box and arrange a relevant first aid course for local residents.
11/9/13 Training / Meetings –
a) To note dates of forthcoming meetings:-
Balfour Beatty Public Realms Launch – Tues 10th Sept
Neighbourhood Planning Seminar Kirkwells Planning Consultants –
Hampton Bishop Village Hall Sat 28th Sept 10am til 4pm
HALC training courses various courses and dates were noted as per
HALC information corner previously circulated
b) Reports from meetings attended:-
HALC Eastern Area AGM, Tuesday 16th July – Roger Phillips,
Herefordshire Council Cabinet member for Culture and Arts spoke about the libraries and museums service. Nicky Carless from Colwall re-elected Chairman, Keith Francis from Ledbury elected vice-chairman. Nicky Carless and John Tallis from Tarrington elected as members on HALC exective committee.
Parish Planning Future Support seminar – the clerk had attended and has asked for further information to be sent through.
HALC HINTS Courses – the clerk has attended courses which
covered two modules towards her CiLCA qualification
12/9/13 To note Information Sheet and Outstanding Actions
(circulated) – RESOLVED
13/9/13 To note Planning Record (circulated) – RESOLVED
14/9/13 Items for next meeting
15/9/13 Date of Next Scheduled Meeting – Thurs 3rd October 2013
Cllrs who were not members of the Planning Committee left the meeting at this point (9.33pm).
16.1 To approve the minutes of the Planning Committee meeting held 5th August 2013 – the minutes were approved and duly signed.
16.2 Planning Applications to be considered
16.2.1 131998/F Mayfields Farm, Coddington, HR8 1JL
Replacement and relocation of agricultural building
PC Comment: The parish council support this application in principle
but where tree planting is proposed on the north side of the existing driveway we would prefer to see a soil bank with trees planted on top and also in the triangle that remains. Also the primary access to be the north end of the building to minimise noise and we would like to see further trees planted in front of the building to the south for screening.
16.2.2 132054/FH Parsons Cottage, Staplow, Ledbury, HR8 1NP
Retention of timber summerhouse (retrospective)
PC Comment: The parish council object to this application as it is
disproportionate in size to Parsons Cottage.
16.2.3 132055/FH & 132056/L Parsons Cottage, Staplow, Ledbury, HR8 1NP
Change of material to conservatory approved under application 2004/
1327/FH & 2004/1328/L, minor amendment to add plinth wall to cill.
PC Comment: The parish council support this application
16.3 To confirm response to Considered Applications and To note decisions from Herefordshire Council – NOTED as per planning record
Meeting closed at 10.22pm
Cllrs Bosley & Hayes
Cllrs Bosley, Boyle & Hayes