Minutes 7th June 2012

Minutes of the Parish
Council meeting held on Thursday 7th June 2012 at 7.30pm

 

Present

Councillors S Bosley (Chairman), Mrs J Boyle (Vice
Chairman), G Blandford, R Eaton, J Joyce-Townsend, Mrs D Preece, B Taylor and P
Whitehead

 

In attendance

C Attwood – Ward Councillor, Janet Chester – Parish
Clerk,

 

Public: 1

Action

 

54/12 Apologies
– Councillors M Watson and J Hayes & M Hosking (work
commitments)

 

55/12
Declarations of Interest
 – none
declared

 

56/12
To approve minutes of the Annual meetings held on 10th May 2012 (previously
circulated)

Cllrs names are to be removed from the minutes, then
the minutes were approved but will be signed at May 2013 meetings.

 

57/12
To receive a report from Ward Councillor:

Cllr Attwood advised that the Local Development
Framework had delayed the overview scrutiny committee from one to two/three
people. Local voices are to be heard more especially with planning. Localism
is prepared for budget cuts from top government. The contracts for the work
on the Edgar Street Grid are being done.

 

58/12
Open forum for Local Residents to raise matters relevant to the Parish
Council

The drain opposite The Firs is blocked as are Brook
Lane ditches. There is still rubbish under the bridge. The landlord from The
Bell Inn confirmed that a member of Herefordshire Council planning department
had been out to discuss the pub signs. The majority of the pub signs will be
replaced by hanging baskets throughout the summer. The signs had brought in a
lot of business in the last twelve months and it is very important to him
that the pub succeeds. The signs can be altered to fit into a conservation
area. The landlord and his wife are totally committed but need the help and
support of the community. Local groups use the pub and the pub sponsors local
events and groups. Councillors thanked him for the Jubilee Celebration night,
which lots of villagers attended, and his wife for the food provided.

 

59/12
Highways and Footpaths

a)    Traffic
Speed Management / SID Data – A letter of response has been received from the
Safer Roads Partnership. It was RESOLVED
to send a copy of this response to Anthony Bush and ask him to set up an
urgent meeting between interested parties. Also RESOLVED to ask the SRP for the most recent data and the data
from the latest SID deployment so that we can compare the results.

b)    Update
from Footpath Warden – none

c)    Works
for the Lengthsman – RESOLVED that
the clerk will advise/chase lengthsman to:-

  • Clear all visibility fencing throughout the village
    particularly at Cottons Corner
  • Clear road gutters throughout village and check
    weekly as ongoing problem
  • Strimming throughout the parish – and the ditch by
    the graveyard towards the hop kilns
  • Chase up tidying verges at Rose Cottage Coddington

d)    Amey
have advised that the new culvert at Cottons Corner is scheduled for this
autumn once the building works have finished.

e)    Morton
Cottages drains – clerk has chased yet again both Festival Housing and
Herefordshire Council asking them to liaise and resolve the problem.

f)     Emergency
Resilience Plan – deferred to July meeting

 

60/12
Finance

60.1
Finance Report RESOLVED

60.2
Payments RESOLVED:

  • Clerks Salary and Expenses – £222.11
  • Seabright Solutions mowing -£120.00
  • Running Imp Jubilee Medals – £253.08
  • Coddington Churchyard maintenance – £650.00
  • Aon Ltd – Annual Insurance – £370.73

60.3
Graham Greenfield confirmed as Internal Auditor.
Clerk to take accounts to him for auditing

 

61/12
Parish Plan
– it was suggested that the Parish Council have a
stall at the Farmers Market to improve communications with the local
residents. A meeting is to be held to put together an A4 review for
circulation with the Network 5.

 

62/12
Communication

a)    Website
– a new website co-ordinator is needed. Rob Crampton to be asked for all
information he holds on the website.

b)    Items
have been sent for inclusion in Network 5. It was AGREED to submit the meeting minutes each month with clerk as
contact point.

 

63/12
Consultation/Discussion

a)
Parish Clustering –Cllr Harvey from Ledbury had
approached the group for its opinion on the Mary Portas idea. The idea of
clustering is to be trialed for twelve months and then reviewed

b)
HM Diamond Jubilee Celebration 2012 – a lot of hard
work was put into the celebrations which were well supported and a great
success. A letter of thanks is to be sent to Jenny Rees asking her to convey the
Parish Council’s thanks to all who helped organize the various Bosbury events.
Coddington had a village tea and a beacon lighting at Oyster Hill which were
both well attended.

c)
A site has been proposed for the new notice board at
Coddington, Cllr Boyle will follow up and keep council informed

d)    Due
to the adverse weather conditions the fence at the Play Area is still
awaiting repair

e)    Parish
Councillor Vacancies – the current vacancies are to be advised to
Herefordshire Council. It was RESOLVED that in future people wanting to be
councillors are invited to a meeting for an exchange of information, about
themselves and to advise what the Parish Council does and then at the
following meeting co-option takes place.

 

64/12
Policies and Procedures

64.1
Donations Policy
– deferred to July meeting as Cllr Watson not
present

 

65/12
Training –

a)    HALC
training dates were noted.

b)    Neighbourhood
Planning Event – Cllrs Boyle, Taylor and Whitehead will attend

 

66/12
To note Information Sheet (circulated) – RESOLVED

 

67/12
To note Planning Record (circulated) – RESOLVED

 

68/12
Items for next meeting

  • Donations Policy
  • Parish Plan update
  • Emergency Resilience Plan
  • Councillor Vacancies

 

69/12 Date of Next Scheduled Meeting – Thursday 5th
July 2012

 

Councillors who were not members of the planning
committee left the meeting at 9.20pm.

 

70/12
Planning

 

70.1
Planning Applications to be considered – none

 

70.2
To confirm response to Considered Applications – none

 

70.3
To note decisions from Herefordshire Council – none
          

 

  Meeting closed at 9.20pm

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

CLERK

 

 

 

 

 

 

CLERK

 

 

 

 

 

 

 

 

 

 

CLLR WATSON

 

 

 

 

 

 

 

 

 

 

CLERK

 

 

 

ALL CLLRS

 

 

 

 

CLERK

 

 

 

 

 

 

 

 

 

 

 

CLERK

 

 

 

 

CLLR BOYLE

 

CLLR BLANDFORD

 

 

 

 

 

 

 

 

CLLR WATSON

 

 

 

 

CLLRS BOYLE,TAYLOR,
WHITEHEAD