Parish Clerk: Janet Chester
Mapleside, Ashperton, Ledbury, HR8 2RZ
Tel: 01531 670036
Minutes of the Parish Council meeting held on Thursday 7th March 2013 at 7.30pm
Councillors S Bosley (Chairman), Mrs J Boyle (Vice-Chairman), J Hayes, J Joyce-Townsend, Mrs D Preece, B Taylor and P Whitehead
J Chester – Parish Clerk
33/13 Apologies Received –G Blandford, M Watson, Ward Councillors C Attwood and T Johnson, J Boyce (footpath warden)
34/13 Declarations of Interest –
35/13 To approve minutes of the meeting held on 7th February
2013 (previously circulated)
The minutes were approved as a true and accurate record and duly signed by the chairman. It was requested if possible that draft minutes are circulated earlier than at present.
36/13 To receive a report from Ward Councillors:
Both ward councilors had given their apologies for not attending this meeting. Neither councillor had sent a report.
37/13 Open forum for Local Residents to raise matters relevant to the Parish Council
RESOLVED The clerk was asked to report a “groove” in the road by Temple Court. RESOLVED to also chase Amey with regard to the blocked drain and surface water at Cottons Corner.
38/13 Highways and Footpaths
a) Traffic Speed Management / SID Data –
A colleague (Bruce Evans) of Clive Hall’s has been in touch with the clerk wanting to discuss the parish councils signage requirements. Cllr Joyce-Townsend was asked to contact Mr Evans. The clerk is awaiting response from HALC about the legal position of the parish council deploying its own SID. Tarrington parish council have provided details about the possibility of hiring their SID. They would charge the same as Herefordshire Council but we would have to arrange our own insurance. It was RESOLVED to investigate the possibilities of purchasing from Tarringtons supplier and Cllr Whitehead was asked to enquire at the next Cluster Group meeting if any other parish would be interested in sharing a device. The question of whether the device could be positioned in one location but turned around was also to be investigated.
b) Flooding / Road conditions– The clerk has yet again chased Cllr Russell Hamilton of Herefordshire Council for a report from the meeting on 13th November regarding flooding concerns.
The clerk was asked to report a bad pothole by Plough Cottage in Coddington.Road. Repairs have been done between Englands Bridge and Catley Dowdings Brook has been recently dredged by the bridge.
c) Update from Footpath Warden – in Coddington the bridge over Cradley Brook between Blandfords and Recordons has been replaced. The Shincroft stile is to be replaced with a kissing gate.
d) Works for the Lengthsman / Amey – RESOLVED
i) The clerk is to chase Amey re outstanding reported defects
ii) The lengthsman is to be asked to liaise with Ralph Box about the Shincroft kissing gate installation. The lengthsman budget is nearly used up so the lengthsman has been asked by the clerk to concentrate primarily on the P3 work.
a) Finance Report RESOLVED
b) Payments RESOLVED
The clerk is to explore interest rates on bank accounts. RESOLVED
a) A survey received from Malvern Hills Area of Outstanding Beauty was completed for return.
b) Buchanan Trust – Cllrs Bosley and Whitehead had met with John Marsham and a letter has been sent, we await a response. The clerk is to circulate a copy to all councillors.
a) Parish Plan – the seven area leads are to be pulled together to make a report to give to the general public through Network 5 and Coddington Clock parish magazines. Cllrs were asked to send their reports to Cllr Watson.
b) Website – The clerk and Cllr Watson have met to discuss the website. Councillors were reminded to ensure that they feed information to be put onto the website
c) HALC Draft Constitution – the main points were the change of required date from March to December for parishes wishing to unsubscribe. It was felt that the eastern Area was disproportionate to the other areas (Northern and Southern).
42/13 Policies and Procedures
a) Emergency Resilience Plan
Defered to April meeting. The clerk is to ask Cllr Watson to circulate the final draft to all councillors.
43/13 Training / Meetings –
a) Dates for parish council meetings – RESOLVED to have ten monthly meetings a year, with no meeting in August or January.
b) Herefordshire Local Plan Core Strategy Draft Consultation – Cllr Whitehead had attended an event on 6th March and asked other councillors to attend on other dates of 20th March on Hereford or 21st March in Ledbury. 800 new houses are planned for Ledbury.
c) Workshop on Assessment of Rural Hosuing Need 16th April – Cllrs Whitehead and Preece to attend. The clerk is to book their places.
d) HALC Eastern Area Meeting on 12th March with Mike Willmont, Head of Neighbourhood Planning Herefordshire Council who encouraged Neighbourhood Plans. If a plan is in place CIL payment received would be 25% compared to only 15% if there is no plan.
e) The Clerk had attended a meeting on the introduction of PAYE Real Time Information.
f) There is to be a meeting on 25th April – Neighbourhood Planning “Progress 1 year on”.
g) It was suggested that a meeting between local parishes and the new Chief Executive of Herefordshire Council would be beneficial to all.
44/13 To note Information Sheet (circulated) – RESOLVED
With the lack of grit bins available from Amey, Cllr Hayes
volunteered to purchase two bins and was authorized to spend upto
£200. Cllrs Hayes and Whitehead to place bins at Slatchwood and
45/13 To note Planning Record (circulated) – RESOLVED
46/13 Items for next meeting
47/13 Date of Next Scheduled Meeting – Thurs 4th April 2013
Cllrs who were not members of the planning committee left the meeting at this point (9pm)
48.13.1 Planning Applications to be considered –
48.13.1 130185/FH The Gardens, Bosbury, HR8 1QF
Construction of detached garage with wood store, workshop and
PC Comment: The parish council support this application
48.13.2 N130096/F Coddington Court School, farmyard and
Mayfield Farm, Coddington, HR8 1JL
Change of use from a residential school (use class C2) to a mixed
use as a place of worship (Class D1) and residential retreat/training
centre (use class C2) and dwellinghouse (C3) within eastern wing of
Coddington Court itself
PC Comment: The parish council support this application
48.13.3 N123533/F Coddington Court School, HR8 1JL
The erection of 2 no euroheat energy cabins containing a HDG –
Compact 200 190kw boiler, 1 – HDG Type PS4000 litre accumulator
and wood pellet delivery system
PC Comment: The parish council support this application but would
like to see mature screening around the two boiler units without
affecting the access to the boilers.
48.13.4 130081/FH The Old Rectory, Coddington, HR8 1JJ
Proposed replacement of a single and two storey extension and new
PC Comment: The Parish Council support this application but would
like to ensure that the front driveway does not compromise the
integral structure of the wall to the left of the property.
48.13.2 To confirm response to Considered Applications – NOTED as per planning record
48.13.3 To note decisions from Herefordshire Council – NOTED as per planning record
Meeting closed at 9.42pm
CLERK / CLLR WATSON
CLLR HAYES / WHITEHEAD