Minutes 8th December 2011

BOSBURY AND CODDINGTON PARISH COUNCIL

MINUTES OF PARISH COUNCIL MEETING HELD ON THURSDAY 8th
DECEMBER 2011 IN BOSBURY PARISH HALL AT 7.30PM

 

Present: Councillors S Bosley (Chairman), J Boyle
(Vice-Chairman), M Hosking, B Taylor, P Whitehead, M Watson, J Hayes, Mrs D
Preece, G Blandford and R Crampton

 

In attendance: C Attwood (Ward Councillor), Mrs J
Chester (clerk)

 

Members of Public: Two

 

  1. 1.      Apologies
    for Absence
    – Councillor
    Mrs J Rees, A Johnson (Ward Councillor), J Boyce (Footpath Warden)
  2. 2.      Declarations
    of Interest:

There
were no declarations of interest declared.

 

  1. 3.      To
    adopt the Minutes of the meeting held 3rd November 2011

Councillors
requested that the previously circulated minutes were amended. The amended
draft copy is to be re-circulated and signed at February meeting by the
chairman as a correct record.  ACTION – CLERK

  1. 4.      Matters
    arising from these minutes

Councillors
were reminded that as the circulated copy of minutes was a “draft copy”, if
they had any required alterations these were to be sent to the clerk so that
minutes can be amended prior to the next meeting and therefore signed off at
that next meeting.

A
survey of Dowdings Brook is to be done by the Environment Agency.

Salt
and Grit has arrived in both Bosbury and Coddington for the Winter Maintenance
Programme. Sandbags are also in stock but some re-bagging is required. Cllr
Whitehead agreed to get 50 sandbags delivered from Old Court to Bosbury School                              ACTION
– CLLR WHITEHEAD

 

  1. 5.      Report
    from Ward Councillor  C Attwood

Councillor
Attwood reported that the Localism Bill has now been passed. As part of this
Bill responsibility will be devolved to the Parish Councils without supporting
monies. He advised the Parish Council to decide what they are happy to take on.
As part of this “Parish Clustering” was a good idea and he was chasing
responses which he will pass onto Cllr Whitehead. Cllr Attwood advised of the
ongoing Borders Broadband consultation and stressed the importance of residents
returning the questionnaires. The meeting to debate NHS Budget Priorities on 24th
November at The Burgage Hall, Ledbury had a poor attendance, 24 people were
voting and Herefordshire Council were going to work on those parameters. The
proposal is to save 8 million pounds in 2012/13 and a further 8 to 10 million
in 2013/14.  A further meeting is
scheduled for the new year and it was stressed that more councillors should try
and attend as it will be more council based. Cllr Attwood was asked to report
back that this meeting needs to be better advertised than the November meeting,
and also raise concerns over how the November meeting was held.
 ACTION
–  WARD CLLR

Councillor Attwood left
the meeting.

  1. 6.
    Open Forum – it was reported that the Brook Lane ditches
    still require attention. The Clerk is to chase Amey .
                        ACTION – CLERK

 

 

 

 

 

  1. 7.
    Highways/Footpaths

a)    Traffic
Speed Management –

The SID results from October were read out, these had been sent in a much
reduced format not giving as much detail. Clerk to request them to be resent in
the former format and to hold payment of invoice until February meeting. ACTION – CLERK

b)    Update
from Footpath Warden –
no
report received as warden not present at the meeting. It was suggested that
gates and stiles are purchased to use up the money left in the fund.

c)    Works
for the Lengthsman –

The grip by Coddington Cross postbox has been moved slightly and two part slabs
reinstated, lengthsman to be asked to put full slab in place.

d)    Salt/Grit
Bins –
Herefordshire
Council have put a new bin at Broad Oak junction C1165/C1174

Slatchwood have requested
a new bin, question raised that if PC would pay would it speed up the
installation? Clerk asked to chase up the replacement grit bin for the leaking
one at Foxhill.

Cllr Hayes to investigate quality and
prices for Parish Council to purchase a pedestrian salt spreader. It was AGREED
that if OK he was to purchase as next meeting not until February and it would
be required for use before then.                             ACTION – CLERK / CLLR HAYES

  1. 8.
    Finance

a)
The
Financial Report previously circulated was agreed

b)
Election
Disputed Invoice Response – the invoice still stands and it was agreed to
pay

c)
Payments
as per the Financial Report were agreed except for SID Invoice – held pending receipt
of more detailed data.

d)
2012/13 precept. The clerk had previously circulated
a proposed budget for 2012/13. Cllr Blandford proposed £8.5k, Cllr Hayes
proposed £10k, After a robust discussion it was AGREED to request a precept of £10k (voted 7 for, 1 against with 3
abstentions) to cover speculated Localism Bill costs and to have some funds available
for required projects in the parishes.

e)
The
clerk was asked to find out the outstanding amount on the PWLB loan.

f)
It
was AGREED to set up a new finance/ project group – members to be Cllrs Bosley,
Boyle, Hayes and Hosking and the clerk. This group is to oversee the parish
council finances and to decide upon parish projects.                                                              ACTION – CLERK / CLLRS

 

  1. 9.
    Update on Parish Plan

This
item was deferred until February. End of year reports are to be completed and a
copy sent to C Gooding at Herefordshire Council.
ACTION – CLLRS

 

  1. 10.
     Correspondence:

a)
2013
Review of Parliamentary Constituencies – a briefing note has been received from
Herefordshire Council. Cllr Watson to send letter to clerk to be sent on behalf
of Parish Council.

ACTION – CLLR WATSON / CLERK

b)
Fly
tipping in Brook Lane. Mrs Vera Martin had taken it upon herself to clear the
lane. Cllr Preece asked to forward the Parish Councils thanks.                      ACTION
– CLLR PREECE

c)
Community
Technology Grant – a letter offering a grant had been received. Councillors
were asked to bring comments to February meeting. Cllr Hosking to liaise with
Parish Hall.

d)
HM
Diamond Jubilee Celebrations – it was AGREED not to organise a beacon. However
the cost of a commemorative coin is ongoing.

e)
A
letter of resignation has been received from Cllr Costello. He regrets that he
no longer has

the
time needed to be an effective councillor. His resignation was accepted. A
letter of

thanks
for his services is to be sent.
ACTION – CLERK

f)
Community
Resilience – email forwarded to Cllr Watson to action    ACTION
– CLLR WATSON

 

  1. 11.
    Communications

a)
Website – Cllr Crampton has updated website
with all items sent to him. Clerk has added on minutes and agendas of meetings.
All councillors to view and generate information to be added.


                                                 ACTION
– ALL CLLRS and CLERK

b)
Network 5 – a new person has taken on this
publication – contact details are bridgetvictoria@yahoo.co.uk.
Clerk to send a letter of thanks to Nat and Annie for their previous hard work.
ACTION – CLERK

 

 

 

 

  1. 12.
    Consultation/ Discussion

 

a)
Meeting with Herefordshire Council
Chief Executive

November 15th. Cllrs Bosley, Boyle and Whitehead had attended this
meeting with Chris Bull and Anthony Bush and were thanked for doing so. They
were given a good reception and a letter of reply has been received noting
ongoing actions. Consultations – asked to keep returning feedback to Hfd
Council, Cottons Corner is to be demolished shortly and the culvert is to be
replaced using section 106 monies. Overall a positive outcome was reported.
Cllr Bull together with Anthony Bush intends to visit all Parish Councils in
2012. Cllrs were told to advise other parishes that it is a good idea to go to
“the top” with any grievances as it will work positively. Clerk to set up a
file headed “Hfd Council Meetings”.
ACTION – CLERK

b)
Community Safety Survey – Cllr Taylor to complete                         ACTION – CLLR TAYLOR

c)
Update on Parish Clustering – Ward Councillor Attwood to forward to
Councillor Whitehead all responses received.

 

  1. 13.
    Training

 

a)
HALC upcoming training dates were noted.

 

  1. 14.
    Councillor Vacancies There are now two vacancies for
    Bosbury Parish. Vacancies will be advertised and new councillors are to be
    co-opted on at the February 2012 meeting.

 

  1. 15.
    Information sheet (previously
    circulated) was approved
  2. 16.
    Planning Record (previously
    circulated) was approved
  3. 17.
    Items to be put on Agenda for next
    Parish Council Meeting

a)    Finance / Project Group

b)    Update on Clustering

c)    Councillor Vacancies

d)    Code of Conduct

e)    HM Diamond Jubilee Celebrations

f)     SID data

g)    Post Box

 

  1. 18.    Date, Time and Location of next meeting
    Confirmed as Thursday 2nd February 2012 at Bosbury Parish Hall at
    7.30pm

 

The Chairman declared this part of the
meeting closed at 9.45pm.

Councillors not members of the Planning
Committee left the room.

 

  1. 19.
    Planning

19.1   To
Consider Planning Applications referred for comment:    

                  19.1.1   DMN/113231/FH 1 Hillfields, Catley, HR8 1QW

                                Proposed
covered way.

PC Comment: The Parish Council support this
application

19.1.2    DMN/113283/FH Woodlands, Stanley Hill Court,
Bosbury, HR8 1HE

Erection of 2 bay open fronted garage with
natural slate roof 

 PC Comment:
The Parish Council support this application

 

19.2   To Confirm the Response to Applications Considered between Meetings:

19.2.1 DMN/113177F & 112461/L Brook House Farm, Bosbury, HR8 1QB

                  Installation of photovoltaic cells on stable roof 4kw capacity. Stables
are 55mtrs

separated from grade 11 listed farmhouse

PC Comment: The Parish Council support
this application

 

19.3   Details of Decision Notices Received from
Hereford Council:

                  19.3.1 DMN/112694/F The
Grange, Bosbury, HR8 1JT

                             Removal of
existing roof sheets from an agricultural building and replacing with new

sheets
and photovoltaic panels

GRANTED 28.11.11

 

19.3.2
DMN/112812/L Bentleys Farm, Bosbury, HR8 1QD

                                  Minor alterations to kitchen and utility to include insertion of three
windows, remove

vent
and   relocate flue 

                                  GRANTED 28.11.11

                

The Chairman declared
the meeting closed at 10.00pm.