Minutes March 2014




Parish Clerk: Janet Chester

Mapleside, Ashperton, Ledbury, HR8 2RZ

Tel: 01531 670036

e-mail: bosburyclerk@btinternet.com




Minutes of the Parish Council meeting held on Thursday 6th March 2014 at 7.30pm



Councillors S Bosley (Chairman), Mrs J Boyle, G Blandford, J Hayes, J Joyce-Townsend, G Paganuzzi and I Wadell


In attendance

J Boyce – Footpath Officer

J Chester – Parish Clerk


Public: 2



1/3/14 Apologies Received – Cllr B Taylor (holiday), Cllr M Twigg (work commitments)


2/3/14 Declarations of Interest & Requests for Dispensation


Councillor Name Agenda Item Type of Interest Nature of Interest
J Hayes 7b P140029/CD Other Neighbour and requested to tender for work


3/3/14 To approve minutes of the meeting held on 6th February 2014 (previously circulated)


The minutes were approved as a true and accurate record and duly signed by the chairman.


4/3/14 To receive a report from the Ward Councillor(s):


Cllrs Attwood and Johnson did not attend the meeting and had not sent their apologies.


5/3/14 Proposed development on land west of Upper Court Road, Bosbury


The representative from the developers had at short notice advised that he could not attend the meeting so matter deferred to April meeting.


6/3/14 Open Forum for Local Residents to raise matters relevant to the Parish Council


The black and white chevron road signs at The Wharf at Staplow are obscured by the overgrown hedge. The clerk is to ask Herefordshire Council to assess the risk of trimming the hedge.

A member of the public attended the meeting with the view of becoming a new councilor. He was made welcome and asked to attend the April meeting to be voted onto the council if he was still interested.

Coddington Court are holding an open day on Sunday 4th May, which everyone was invited to.


7/3/14 Planning


a)  Planning Applications to be considered:-


P140301/FH Upper Woodlow, Bosbury, HR8 1QQ

Conversion of adjacent building to ancillary residential use – annexe to the house

PC Comment: The parish council support the application and have noted the asbestos roof


P140526/F The Hay Barn, Slatch Farm, Coddington, HR8 1JS

Conversion of redundant agricultural building to residential dwelling

PC Comment: The parish council support the application but have reservations

over the increased volume of traffic on the unsuitable road C1175


b) To confirm response to Considered Applications


P140029/CD Cotmeadow, Bosbury, HR8 1JY

Replacement dwelling. Existing to be demolished upon new dwellings completion.

PC Comment: The Parish Council support this application but are disappointed that no sustainable, natural materials in keeping with the area or any renewable energy sources are being used.


P140270/F Shirkway Cottage, Munsley, HR8 2SJ

Change of use of former bakery to residential storage

PC Comment: The Parish Council support this application providing that the ownership remains the same as Shirkway Cottage and is used only for domestic storage related to Shirkway Cottage


P140252/FH Shirkway Cottage, Munsley, HR8 2SJ

To erect timber framed single storey extension to rear of existing cottage and replace existing garden shed

PC Comment: The Parish Council support this application 


P140295/FH 10 Morton Cottages, Bosbury, HR8 1PT

Demolition of a single storey extension and construction of a new two storey extension and replacement windows

PC Comment: The Parish Council support this application


c) To note decisions from Herefordshire Council –  NOTED as per planning record            


8/3/14  Highways and Footpaths


a)   Traffic Speed Management


Cllrs Joyce-Townsend advised that the scheme has been formally approved. A

site meeting with Andrew Lee-Jones of Balfour Beatty and Simon Hobbs of

Herefordshire Council is to be held on Tuesday 18th March, Cllrs Bosley and

Joyce-Townsend to attend. The materials for the gates have been purchased.

The gates need building and the verges mown and cleared of rubbish before

being installed.

The clerk advised of a planned increase in the cost of SID deployments at the

end of March from £150 to £200 per deployment. The clerk is to send an email

to the ward councillors expressing the parish councils dismay.


b)   Road conditions / Winter self-help / Flooding


The clerk has advised that Balfour Beatty have been out to the drain by the church gate and when jetting it have found a blockage which needs further investigation as the drain pipe may have collapsed. RESOLVED

The clerk is to chase Steve Hodges of Herefordshire Council regarding the date of the site meeting with the environmental agency to discuss the flooding and the bridge and road surface levels. It was confirmed that the river will need de-silting to remove the gravel built up on the riverbed to alleviate the problem of flooding. It was unanimously AGREED that the works are carried out as soon as possible.

The clerk was asked to order another 100 sandbags to replenish stocks held.


c)   Update from Footpath Warden


The bridge over Stoney Brook at Swinmoor Common has been washed away. Hereford Council have advised they will put a closure notice up but it can take over a year for them to replace the bridge. It was RESOLVED to send a letter advising that there is no easy diversion and it Is a long detour around.    . Fingerposts for replacements required at Catley and opposite Palace Farm have been requested but there is still no current stock. To put any paths onto the definitive map proof is needed – any old maps (OS maps will not be accepted) held at the records office in Hereford and the National Records Office in Kew. The current ownership of paths also needs to be established.


d)   Lengthsman Contract


A letter of intent accepting the quoted rates of the lengthsman.is to be sent by the clerk. The clerk is to ask Balfour Beatty for confirmation of lengthsman training dates. RESOLVED


9/3/14 Finance


a)   Finance Report RESOLVED


b)   To authorize purchase of new publications – standing orders, new financial

regulations, Charles Arnold Baker, SLCC Clerks Manual and NALC Local Councils Explained Handbook. The clerk advised that she is asking all of the parish councils and will share the costs equally. RESOLVED


c)   Payments RESOLVED


596: J Chester – Clerk Salary Feb & Expenses – as agreed

597: J H Landscapes Ltd – signs and hi-visibility jackets – £102.29

598: Coddington PCC – churchyard maintenance – £350.00

599: G R Day – lengthsman – £768.00

600: HALC – leading lights training course – £30.00

601: Herefordshire Council – Coddington planning applications paper copies – £4.00 

602: Kent Building Plastics Ltd – picket fence for traffic calming – £308.72  


10/3/14 Correspondence / Consultation / Discussion / Communications


a)     Herefordshire Council Household Recyling Centres Survey – Cllr Joyce-

Townsend to reply on the parish councils behalf. RESOLVED


b)   c) Items for the website – All councillors are to send photos to the clerk to be uploaded onto the website. RESOLVED


11/3/14 Training / Meetings –


a)   To note dates of forthcoming meetings:-


Ledbury Rural Parishes Cluster Group – Wed 13th March at Putley Village Hall


Herefordshire Council – Neighbourhood Planning Event – 25th March 7pm at Brockington


b)   Reports from meetings attended:-


HALC Eastern Area meeting – 19th February at Colwall Village Hall – a very interesting presentation was given by Healthwatch Herefordshire, an independent group who report to the clinical commission about healthcare provision in Herefordshire. The clerk had brought some leaflets and flyers to enable people to contact them to give their views on GP surgeries, nursing homes, hospitals and dentists.


12/3/14 To note Information Sheet and Outstanding Actions  

 (circulated) – RESOLVED


13/3/14 To note Planning Record (circulated) – RESOLVED


14/3/14 Items for next meeting

  • Flooding Update
  • Definitive Map of Footpath update
  • Councillor Vacancies
  • Heart Start Defibrillator
  • S106 update
  • Review of Ledbury Rural Parishes Cluster Group


15/3/14 Date of Next Scheduled Meeting – Thurs 3rd April 2014


Meeting closed at 9.16pm


Signed…………………………….    Dated……………………………….


























































































 Cllrs Bosley/Joyce-Townsend






















 J Boyce / Clerk






























Cllr Joyce-Townsend




ALL Cllrs









Cllrs Bosley & Boyle