Parish Council Annual Meeting Agenda 25.5.17

Councillors are summoned to attend the Annual Parish Council Meeting
At: Bosbury Parish Hall on Thursday 25th May 2016 at 7.30pm


1. Election of Chair and Vice Chair (and sign Declaration of Acceptance of Office)
2. To Accept any Apologies for Absence and Note the Reason
3. To Record any Declarations of Interest and Requests for Dispensations
4. Remind Councillors to review their Register of Interests
5. Approval of Minutes of the Parish Council Meeting held on 6th April, 2017 (previously circulated)
6. To Receive Brief Report from Ward Councillor Tony Johnson TW
7. To review and adopt the following Policies
Policies unchanged from 2016: Revised Policies:
7.1 Standing Orders 7.10 Asset Register (revised)
7.2 Financial Regulations
7.3 Code of Conduct
7.4 Freedom of Information
7.5 Planning Process between meetings
7.6 Risk Assessment
7.7 Risk Management
7.8 Donations Policy
7.9 Press and Media Policy
8. Review the following Committee/Working Group Structures – Required? Responsibility? Appoint members
8.1 Planning Committee
8.2. NDP Working Group
8.3 Staffing Panel
8.4 Traffic and Speed Management working party
8.5 Lengthsman working party
8.6 Quarterly Finance check / Bank reconciliation
8.7 Bank Signatories
9. Finance
9.1 Internal Audit complete
9.2 To complete and sign the Annual Governance Statement for Grant Thornton, external auditors
9.3 To approve and sign the Annual Accounting Statements for Grant Thornton
9.4 To Agree Payments of outstanding accounts as per finance report:
Parish Council expenses £74.02 Clerk Salary £730.39
10. Insurance
To review the options for the new parish council insurance policy and agree a 3 year undertaking.
11. Highways/Footpaths/Lengthsman:
11.1 Appoint Footpath Officer
11.2 To appoint Lengthsman – G Day and Ed Seabright
11.3 Sign the Lengthsman contract with Herefordshire Council
12. To review the situation and options with regards to the NDP
13. To note and review the Information & Outstanding Actions Sheet (attached)
14. If the time is before 9.30pm there will be a short Public Participation Session for Local Residents to raise matters relevant to the Parish Council
Note: Decisions cannot be made on items not on the agenda. This item is limited at the Chair’s discretion.
15. To note Date and time of Next Scheduled Meeting: Thursday, 6th July 2016 at 7.30pm at Coddington Church
16. To raise items for the next scheduled Parish Council Meeting (no discussion)
NDP, Safer Roads Partnership response, Stanley Hill slow signs, Catley Phone Box, New SID base, War Memorials survey

Signed: Leanne Rex (Clerk to the Parish Council) Dated: 19.5.17

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